Chemoil Advance Technology is hiring an Order Management Executive to coordinate and manage our complete order lifecycle from purchase order receipt to final delivery.
Key Responsibilities:
- Manage the complete order management process from purchase order receipt to final delivery.
- Review customer POs against quotations and ensure accuracy of prices, quantities, specifications, delivery terms, and payment terms.
- Prepare and process Order Acknowledgements, Proforma Invoices, invoices, and other order-related documents.
- Coordinate with Sales, Purchase, Accounts, Production, Warehouse, and Logistics teams to ensure smooth order execution.
- Follow up with suppliers and internal teams regarding material availability, production status, dispatch, and delivery schedules.
- Monitor order status and maintain accurate order tracking and delivery records.
- Coordinate with customers regarding order confirmations, documentation, delivery schedules, and payment requirements.
- Ensure timely submission of required commercial and technical documents.
- Follow up on pending payments and coordinate with the Accounts team for order-related payment updates.
- Maintain proper records of customer orders, supplier POs, dispatch documents, invoices, and other relevant documentation.
Candidate Requirements:
- Graduate in Commerce, Business Administration, Supply Chain, or a relevant field.
- Prior experience in Order Management / Sales Coordination / Back Office / Operations will be preferred.
- Good understanding of Purchase Orders, quotations, invoices, delivery terms, and payment terms.
- Proficiency in MS Excel, MS Office, and Outlook.
- Experience with ERP/CRM or order management software will be an advantage.
- Strong coordination, communication, and follow-up skills.
- Good attention to detail and ability to manage multiple orders simultaneously.
- Ability to work independently and coordinate effectively with different departments.
Benefits & Perks:
- 🏥 Comprehensive Health Insurance
- 🩺 Paid Sick Time & Leaves
- 💰 Yearly Bonus & Performance Rewards
- 📍 Office Location: SF-01/Kasper Square, Opp Gangotri Exotica, Gotri, Vadodara-390021, Gujarat